Content Archival Policy

Each of the content components is accompanied by meta data, source and validity date. For some of the components the validity date may not be known i.e., the content is stated to be perpetual. Under this scenario, the validity date should be ten years hence. Under no circumstances, any content is to be displayed on the Website after the validity date.

For few of the components like announcements, tenders, only the live content whose validity date is after the current date is shown on the Website. For other components like documents, schemes, services, forms, websites and contact directory there is a need for timely review of the same as per the Content Review Policy.

List of content contributed is sent to the content contributor two weeks prior to the validity date to revalidate the content and if required modify the validity date. In case of no response, then a reminder is sent a week before the validity date and therefore the content is archived and no longer published on the Website.

For the retrieval of content which has expired, there is a need to archive the content. Government Websites, Forms, Services and Contact Directory which are discontinued should be expunged. The content Element on the Website has different Entry/Exit Policy and Archival Policy as enlisted below:-

 

S.No.

 

Content Element

 

Entry Policy

 

Exit Policy

1

About

Whenever

Perpetual (10 years) since date of entry into archival.

Ministry/Department/State

Departments/

 

Ministries are merged

/changed.

2

Programme/Schemes

Discontinuation of

Five (05) years since date of discontinuation.

Sanction of

Programme/Schemes

for Central Sector,

State Sector or both.

3

Policies

Discontinuation of

Perpetual (10 years) since date of entry into archival.

Policy by  Government

– Central/State

4

Acts/Rules

Issued through the 

gazette/ Passed by the Central or State Government

Perpetual (10 years) to be always available in the acts/rules database.

 

 

 

 

5

Circulars/ Notifications

Overruling Office

Memorandum or

Notification issued.

Five (05) years since date of discontinuation.

6

Documents/Publications/Reports

Completion of its validity period.

Perpetual (10 years) since date of entry into archival.

7

Directories

Not required

Not Applicable

8

What’s New

As soon as it loses relevance.

Automatically after the expiry of the validity period.

9

Tenders

As soon as it loses relevance.

Five (05) years since date of discontinuation.

10

Highlight

As soon as it loses relevance.

Automatically after the expiry of the validity period.

11

Banners

As soon as it loses relevance.

Automatically after the expiry of the validity period.

12

Photo-gallery

As soon as it loses relevance.

Five (05) years since date of discontinuation.

13

Group Wise Contents

As soon as it loses relevance.

Five (05) years since date of discontinuation.